In recent decades, as technology is increasingly important and most often in the commercial field, our business has radically changed. Companies have developed, has offices in various locations around the world, working their land and cheaper remote or tele-work jobs. Colleagues working with you or your project may not be in the booth next to you, but thousands of miles across the world.

This change not only ours, but our work and how projects are. Almost all projects require cooperation between different departments or individuals. Staff members from several countries still have access to information and is accessible by his colleagues. Many technical solutions have been to this effect, such that calls on the intranet, data on external hard drives or e-mail enterprise data back and forth between employees at different sites. However, this is not the most effective means for data exchange, and project management.

For greater efficiency of cooperation, exchange and communication between various project groups and places should be as productive as possible. For this purpose, different groups of applications, also known as software for cooperation have been developed. Are powerful software support group for new forms of work, effective instruments for cooperation focuses on the tasks. You can participate in the forthcoming elections and in most cases, real-time and cooperation and communication between several people on one project the value of different places. This technology allows Member States to work, but different tasks in correlation, the exchange of documents, information and data to the exercise of an activity is mainly based on the same page at the same time, without creating one with the ideas and work. Many other groupware functions group calendars are used to schedule meetings and videoconferencing, interactive gaming with live video and messaging to communicate, chat, and monitoring changes for easy identification to know who on the last revision of the project.

With these new technologies and computer Supported Cooperative Work (CSCW), such as Lotus Notes and Microsoft Exchange can tasks and processes of doing business, more efficient and faster with all men, even if they are not in the same place . The advantages of a group compared to a single user system, especially when in a draft communication between staff members. Groupware allows and facilitates much faster and clearer communication, it is not possible, and is designed so that each user can benefit from cooperation in a number of perspectives, expertise and support the dissolution of the group. Project manager and managers may be different reporting and monitoring of the status of projects, resources and services. At the same time, project manager business, the benefits of Groupware strong increase in revenue to reduce hours meeting, increase customer satisfaction and reduced operating costs.

Although it appears that the benefits in a group, the two biggest obstacles without doubt the implementation is the inability to achieve the critical mass of users and the lack of interoperability and compatibility of systems. When planning the successful implementation of groupware, this means achieving the critical mass of users. Typically, a group system will succeed only if most or all of the target population is ready to use and the system. However, for one user, the application can sucesfull even if only a small portion of the target population, he (Brink, 1998). A difficult task, officials and the framework conditions to manage, people to use Groupware. This will be possible in the training necessary to become familiar with it. If people do not believe that the system or not, in which there is an advantage, not to use them, even if long term, facilitate group work and project management. Executive and management must also benefits to workers or incentives for the implementation of groupware and use. Studies have examined social factors in the development of groupware tools and came to the conclusion that the use or enforcement appears to be necessary. These markets to be highly mixed with the answers, but groupware. In addition to management, it belongs to the designer, a way to ensure that the application for men outside the context of the entire group for adoption. In many cases, cooperation is at odds with corporate culture, to avoid disrupting the implementation and, therefore, shifting the burden of corporate culture, for the small business is not cooperative and competitive require changes at all levels of the organization.

The second obstacle, which must be considered when planning the implementation of groupware is the lack of interoperability / compatibility. Many groupware applications error, because all those who love the efficient use of the system should be the same technology in place, because it will not work. A good example is instant messaging (IM). Users can chat, if the other party is in the same instant messaging system like AOL or Yahoo. These problems of compatibility distrust among customers generally expect that this type of technology that emerges and the most popular.

An alternative to groupware, with the functions and properties is still the Intranet. Intranet is a technology that has been adopted by enterprises to a much longer than the group, and focuses on a less formal and information dissemination relatively unstructured. Files and data uploaded to an intranet is not very well structured, the search can be limited and monitoring changes to the document is not as effective as groupware solution. In addition, it is very difficult to manage at the same time, “work, as such, advanced features of the cooperation is not very encouraging. The structure of the intranet in bulk to promote the creative use institutional communication and dissemination of knowledge. But at the same time, they are not for records management, and operations center in a distributed environment as a groupware solution.

In addition, the applications of groupware to be rigorous and accurate results. But an intranet application, the chance meetings and unexpected results. “Accordingly, the application of tools for the development of groups are closely integrated with the product itself and seem highly developed than those with intranets. Intranet are generic tools, open and bad.

There are certainly advantages, disadvantages of the implementation of groupware solutions, but at the same time, our constant development of technology is far from taking the position of the barriers that allow us a greater and without borders. For the technological advantages we have, and efficient use of business opportunities, companies are required to put systems in place, one easy, fast and efficient way of obtaining the work, contact with employees , business partners and enterprise throughout the world. Hold down the organized and coherent response to the globalization of the business environment is one of the biggest tasks of guiding systems are groupware and not a solution to this dilemma. A solution that personnel, information, ideas and many other facets of their work and enable them to be more efficient, more productive and organized. Much research has been done and shows that if the efforts of the individual in a company are combined, more results on the success and the organization is in the long term.